Making a difference

Monitoring & Audit of Procurement Performance

Procurement activities must be skillfully monitored to ensure adherence to legislation, set procedures and best practice. Monitoring is also necessary to guarantee procurement operates efficiently and effectively as possible to realise organisational objectives within available resources. In addition, without proper controls, multiple opportunities for corruption exist at all stages of the procurement process.

This course will teach participants objective practical ways to monitor, evaluate, audit and thus control and manage different aspects of procurement performance and compliance. It also demonstrates a range of management controls and procurement best practice techniques that will uncover and minimise corruption.

Who should attend
Procurement managers, practitioners and auditors responsible for procurement performance, regulatory compliance, improved efficiency, effectiveness and value for money.

How you will benefit
By the end of the course you will be able to:

• understand how monitoring and evaluation fit into a wider control framework and the full benefit these bring
• identify the key areas of procurement for effective monitoring and audit
• use a range of tools and techniques to monitor any part of the procurement process
• develop appropriate risk and corruption prevention strategies
• use audit and observations skills to identify weaknesses and malpractice in the procurement function

Course profile

Rationale of monitoring and audit of procurement activities

• The strategic importance of procurement
• Challenges faced by the procurement function
• The concept and benefits of monitoring and audit
• The scale and scope of monitoring and audit in the wider procurement control framework
• Key focus areas for the application of monitoring and audit activities

How to monitor compliance and audit the procurement function

• Techniques to monitor compliance to procurement rules
• Scope of audit in the procurement function
• The different roles of internal and external auditors
• Range of audit techniques

The role of monitoring and audit in risk management and combating corruption

• Identifying and evaluating risks in the procurement process
• Creating appropriate risk mitigation strategies
• Understanding the prevalence of fraud and corruption in procurement
• Recognising symptoms and indicators of procurement corruption
• Identifying vulnerable areas of the procurement cycle and supply chain
• Creating corruption mitigation strategies

Monitoring of procurement efficiency and effectiveness

• Optimal procurement planning
• Understanding and defining efficiency and effectiveness
• Creating, applying appropriate key performance monitoring techniques
• How to measure your own procurement staff performance
• Tools to monitor supplier or contractor contractual performance

The course was superb; the lecturers aided by the video presentations did an excellent job. At the end of the session I am able to now effectively and efficiently monitor and evaluate public procurement in my organisation.

Mr Wanyonyi Fredrick Simiyu
Corporation Secretary
Kenya Medical Supplies Agency, Kenya

The training provided me with a good platform to best practices in Procurement and also exposed me to a robust parameters for evaluating suppliers performance. The experience for me was marvellous.

Mrs Gloria Ugoh
Logistics Manager
Bio-Organics Nutrient Systems Ltd, Nigeria